The President, who is also the Legal Representative of MITA, is responsible for the public representation and administrative responsibility of the institute. In particular, he is in charge of representing MITA on public and media occasions, of inaugurating the academic year, of receiving reports on the functioning of the didactic activities and of the various offices, of following up and solving particular needs and requests made by students and staff. It makes use of the skills of the Director General for the management of the institute and works closely with him to ensure maximum transparency of procedures and decisions taken by the Administration.
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The Director is assigned the operational and decision-making tasks of coordinating the various staff working groups and the day-to-day management of the Institute at administrative level. He or she manages the staff according to the objectives defined by the Chairman in line with the indications provided by the Technical-Scientific Committee.
The Technical-Scientific Committee is the internal body of the Foundation which formulates proposals and opinions regarding the Foundation’s programs and activities and defines the technical and scientific aspects of the business plans.
International Relations Office
The MITA Project Coordinator is the main contact person of the International Relations Office and is essentially responsible for the supervision of the mobility and international cooperation projects that the various members of the teaching and administrative staff and students will implement during each academic year. This Office works closely together with the Communication Office, notably through the Dissemination and Exploitation Plan.
It is responsible for the following tasks:
- defining a general clear procedure for exploiting international opportunities on the part of students and staff members;
- promoting and preparing beneficiaries for the exploitation of opportunities through the PM² standard;
- publishing international opportunities and receiving applications for the activation of mobility and cooperation project proposals from potential participants and validating their minimum conditions of participation;
- coordinating and guiding participants in the construction and validation of mobility and cooperation projects and formalise their official approval, partnerships and rules of participation;
- monitoring the progress of projects and the adherence to cooperation agreements and providing information and logistical support in the most sensitive phases;
- ensuring compliance with the rules by all parties involved in each project (participants, bodies, contacts and managers);
- receiving, codifying and archiving official documentation and project monitoring and evaluation data.
Here is a list of its responsibilities:
- ensuring full compliance with the General Data Protection Regulations for MITA stakeholders (students, staff and the public);
- updating, monitoring and publishing online (on MITA’s website and web resources) and offline (bulletin board and posters in MITA facilities) of the mobility and cooperation opportunities available at MITA and the procedures for project preparation, implementation and follow-up and evaluation;
- updating public and press references;
- following up the Dissemination and Exploitation Plan in collaboration with the International Relations Office and the dissemination plans of each active project.
The dissemination and exploitation activities of MITA that will ensure visibility and growing participation to the Erasmus programme will make use of informative contents, motivational media (photos, videos, stories, etc.), testimonials and opportunity reminders to be channelled through the following events and web resources:
- MITA’s website, social media profiles and newsletter;
- press publications, internal and external;
- TV broadcasts;
- international participants welcoming days;
- multiplier events.
The communication methods which will be used are already tested for the European Social Fund initiatives. In order to promote Erasmus activities, MITA’s Communication Office will integrate the Dissemination and Exploitation Plan including:
- the creation of a webpage for each E+ project;
- a press release and a press conference at least at the beginning, during and after each project;
- a social media plan for the specific project;
- a newsletter to be sent to the main mailing lists of MITA.
Administrative Office & Secretariat
The administrative services perform the functions assigned by the Director on the basis of the objectives indicated by the President and the Technical-Scientific Committee, with autonomy and consequent responsibility in relation to the achievement of results. The secretariat is responsible for coordinating and monitoring compliance with procedures by the other Offices, monitoring and reporting the institutional meeting minutes, and for managing relations and communications with stakeholders external to MITA.
Services assigned to external consultants
The external parties who are assigned specific consulting assignments, identified by fiduciary assignment or by invitation to tender, respond in relation to the objectives assigned to them by the President.